> Thanks Rion for taking the minutes. Could someone forward them to him and
> invite them to our google group, I don't have their emails. For anyone
> (Tristan, Larry, Chris, Rion, Jasmyne) not on our listserve yet, you can
> enroll here:
> https://groups.google.com/forum/?fromgroups#!forum/bike-co-op

> *Meeting Minutes
> Corvallis Bicycle Collective
> April 25, 2012, 6:10 p.m.

> Chair: Rose Clarke
> Scribe: Rion Pollack
> Retyped/edited: Bobby
> Attendence: Rion, Don, Larry, Robert, Jasmyne, Tristan, Dean, Ken, Yaney,
> Bobby, Rose, Andrew, Chris

> Resignation Offer
> Paul offered to resign from his position on the tool committee, board, and
> as shop manager - he’s glad to have served and loves working on bikes and
> feels that he belongs with the group, but is unwilling to operate as a solo
> shop manager and is uncomfortable with the recent personal disputes. Paul
> intends to continue to volunteer with Ron to do the Saturday market bike
> wrenching.

> Donation
> Andrew Emang donated about $6-10k dollars worth of bike parts and racks,
> but needs them moved from their current location soon. Bobby will follow up
> to provide a receipt. Ken recommended consigning the items through habitat.
> Dean volunteered to sell the items on craigslist/eBay. RESOLVED UNANIMOUSLY
> to accept donation and pay not to exceed $75/month for storage.

> Webpage
> Tristan offered to redo website and showed off prototype. Thanks Tristan!
> Bobby and Tristan will meet to facilitate completion of this project and
> figure out what content needs moved and what needs scrapped.

> Letter to Joel
> Bobby has written a draft. Yaney would like to revise it for the board’s
> signature at the next meeting.

> Events

>    1. Bike Swap/Trailer Gater was fairly successful, raising around $500
>    and costing around $500 to put on, but gathering good attention to our
>    space and shop.
>    2. Philomath Wellness Fair would like us at Philomath Middle School
>    from 10-2pm this Friday to wrench and do safety check. No volunteers yet.
>    May need to discuss with Ron to see if trailer is available. Should
>    probably revisit idea of buying bob trailer for shop.
>    3. This Sunday is Heart of the Valley Ride - mentioned by Paul,
>    unclear on whether we were invited to participate or in what capacity.
>    4. May 5, Family Wellness Fair $50 - as no volunteer was able to
>    commit to putting together an activity. RESOLVED, we will not be able to
>    attend the event this year.
>    5. Friday, May 11 - Spring Creek Concert - Yaney will volunteer to
>    table
>    6. Friday, May 19 - Linn Co. Aging Well Expo. May 19. $99 to table -
>    Shelley, Yaney, and Bobby expect to be able to make it. RESOLVED, we will
>    coordinate volunteers and pay registration fee if volunteers are available.
>    7. Rose, Bobby & Yaney will work on getting poster display up to date
>    before tablings.
>    8. Jackson Street Youth Shelter - 12(+/-) bikes in need of
>    repairs--they will supply youth volunteers and supervisors, we will provide
>    mechanics & used parts. Various volunteers interested, but no time picked
>    yet.
>    9. Americorps - Chris from Edible Corvallis (?) is coordinating with
>    Americorps who will be sending 9(+/-) volunteers to Corvallis area to do
>    variety of service projects. Chris would like us to help outfit them with
>    bikes and helmets for rent during their stay. May also be interested in
>    wrenching.

> Parks & Recreation Update
> Still have not heard from Matt or about a portajohn invoice or other
> obligations under our “lease”. He and Parks have been invited to talk with
> us. We are insured. No other updates at this time.

> Treasury Report
> The Bike Swap cost about $500 and brought in about $500. Even after paying
> consignments and for insurance, the organization has approximately $7,500,
> not including sales of new donation.

> Accounting System
> Yaney and others interested in adding categories with numbered codes in
> Excel. Currently some entries in our computer have no discription or date
> of sale, or information that does not match receipt. Ken recommends getting
> a cash register which would track sales and receipts. Robert would like a
> locking drawer so that a shop manager working alone would not have to worry
> about guarding cash. Yaney will look into buying lock/locking drawer. Ken
> will look into pricing a cash register. Bobby will purchase more
> appropriate sales/donation receipts. At next meeting, we will have training
> for use of the computer software. Larry & Dean will work together to draft
> process for handling shop cash and accounting.

> Paul & Dean Conflict
> RESOLVED to accept Paul’s resignation with the understanding that we were
> deeply appreciative of his contributions and that he would be welcomed back
> whenever.

> Tool Purchasing Committee
> With Paul resigned and Vernon in Georgia, Paul is the sole member of our
> purchasing committee. RESOLVED, Larry and Robert are added to the
> purchasing committee and authorized to spend the shop budget, not to exceed
> $200 per purchase, on improvements to the shop. Larry recommended
> purchasing new recycling containers for metal.

> Outreach and Wrenching
> Shortage of volunteers means we need to do more outreach. Yaney proposed a
> flier for bike shops advertising need for volunteer mechanics. Flyers in
> bike shops, senior centers, etc. Bobby proposed that volunteer situation is
> critical enough that we should consider hiring someone to recruit, train,
> and follow through with volunteers. Rose, Bobby & Yaney (and also Shelley?)
> will be on committee to propose new plan.

> Waivers and Liability
> Ken and Rose expressed concern about people leaving on bikes that we had
> rebuilt. Dean proposed that we audit our waivers to make sure that the
> people using the shop had in fact signed waivers.

> Grants
> Bobby reported that today, the CBC has received a grant of $604.91 from
> OSU Folk Thrift Store to supply leg bands and reflective bibs.

> *
> -----
> Bobby Mauger
> Treasurer, Corvallis Bicycle Collective
> www.corvallisbikes.org/
> www.twitter.com/CVOBikes

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