US-NY: New York-Accounts Payable Clerk
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Job Title: Accounts Payable Clerk
Job Location: NY: New York
Pay Rate: $45k- $50K
Job Length: full time
Start Date: 2008-07-06
Company Name: Salem Executive Search
Contact: Joe Salem
Phone: 9733897858
Fax: email only
Description: GENERAL ACCOUNTABILITIES:
There are three Accounting Officers/clerks in the New York Agency. While each individual has his or her own usual assignments, it is intended that any of the three individuals could be requested to handle any of the responsibilities detailed below.
Each staff actively participates in the enforcement and execution of policies relating to expense and accounting controls, certain tax returns and the billing and collection of certain revenues and management information reporting.
SPECIFIC ACCOUNTABILITIES:
-Review, process and input invoices and Employee Expense Reports into the Accounts Payable system.
- Prepare accounting entries pertaining to Deferred Charges, Recoverable Charges, Items To be Capitalized (i.e., Fixed Assets), and other Sundry Accounts. Follow-up of outstanding items in these accounts to ensure early resolutions. Update Accounts Payable System for these entries.
- Maintain joint custody of all Official checks and drafts, either in the vault (treasury supply) or the working supply.
- Process checks received for employee reimbursements, fee checks, etc.
- Prepare or respond to intercompany charges from other units.
-Ensure that the large number of daily General Ledger reports are properly filed and stored away.
- Review Employee Expense Reports, including verifying that there is adequate documentation, that charges are in accordance with bank policy and that reports have adequate descriptions, business purposes, etc. Ensure reports are properly signed, and if necessary, approved.
- Post and review accuracy of daily USD and foreign currencies accounting entries into the General Ledger. Arrange for correcting entries to be passed, if necessary.
- Preparation of Commercial Rent Tax return
- Inkeying of monthly Trial Balances of two affiliates (SSIF) into the General Ledger
- Distribution/preparation of recoverables reports to various department heads.
- Update the Fixed Asset and depreciation application with new purchases and pass the necessary accounting entries.
-Prepare the schedule of all sublet income and expenses .
- Other responsibilities, as designated by the Director & CFO, the Vice President of Operations, Deputy Controller or Manager - Accounting.
COMPLEXITY OF POSITION
This position requires a thorough knowledge of basic bookkeeping principles and some experience with bank operations in general and internal control functions, in particular. In addition, responsibilities require extensive familiarity with the accounts payable and expense processing routines and related accounting. A good working knowledge of EXCEL and WORD is necessary while knowledge of ACCESS is helpful.
He or she must have strong organizational skills, be detail oriented and accurate, show initiative and the ability to discern between the routine and that which requires further investigation.
DIRECTION RECEIVED
Direction is provided by the Manager - Accounting, or the Director & CFO. The same managers provide appropriate guidance and training for all user-controlled computer-related issues. However, exercise of initiative and reasonable judgment is expected in dealing with matters on a daily basis, and the incumbent is expected to perform with a moderate degree of supervision.
HUMAN RELATIONS/CONTACTS
The incumbent will have extensive contact with departments throughout the New York Agency as a result of Finance's involvement in the accounts payable and recoverable expense processes. In addition, there will be regular contact with all Operations departments in order to process and control financial information, including discussions relating to the preparation and review of the General Ledger and other reports.
Please refer to Job code PC1666 when responding to this ad.
For FASTEST PROCESSING of your resume, please visit http://www.jobcircle.com/classifieds/1437909.html?source=ng to apply online.
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