Electronic notes storage
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MIchael Halliday
Sep 1, 2008, 3:37:55 PM9/1/08
to 43 Folders
Hey, not sure if this violates any GTD priciples but I really like all
my "stufff" digital. I use a PDA for almost everything when away from
my desk, but sometimes it is just easier or necessary to just write
thngs down. I have never been able to really take meeting notes on a
laptop, and certainly not in my PDA, so I still have some paper
notes. I am trying to extend my system to include scanning these
pages after each meeting, and perhaps attaching them in OUTLOOK to an
appt, so that they are kept in date context. Does anyone else do
anything like this? I have tried using OCRE on them and that jsut
does not work, but still looking for a good model for bring analog
info into my digital sstem. The reality is I jsut will NOT retypr all
the information, so it seems a scanner will be the way to go, BUT
clearly the data will not be searchable. ANyway just interested in
the thoughts of the GTD'ers here.
MIk
my "stufff" digital. I use a PDA for almost everything when away from
my desk, but sometimes it is just easier or necessary to just write
thngs down. I have never been able to really take meeting notes on a
laptop, and certainly not in my PDA, so I still have some paper
notes. I am trying to extend my system to include scanning these
pages after each meeting, and perhaps attaching them in OUTLOOK to an
appt, so that they are kept in date context. Does anyone else do
anything like this? I have tried using OCRE on them and that jsut
does not work, but still looking for a good model for bring analog
info into my digital sstem. The reality is I jsut will NOT retypr all
the information, so it seems a scanner will be the way to go, BUT
clearly the data will not be searchable. ANyway just interested in
the thoughts of the GTD'ers here.
MIk
Evan Edwards
Sep 1, 2008, 3:46:33 PM9/1/08
to 43Fo...@googlegroups.com
On Monday 01 September 2008, MIchael Halliday wrote:
> Hey, not sure if this violates any GTD priciples but I really like all
> my "stufff" digital. I use a PDA for almost everything when away from
> Hey, not sure if this violates any GTD priciples but I really like all
> my "stufff" digital. I use a PDA for almost everything when away from
No, it doesn't have anything to do with GTD. GTD is a method, not a set of
tools.
> Does anyone else do
> anything like this?
Yes. David Allen, the creator of GTD uses (used?) a Palm Pilot and
Outlook.
Don't worry about the tools -- the cycle is what is important, especially
(and most often overlooked), the actual "doing stuff" part of it.
--
Evan "JabberWokky" Edwards
http://www.cheshirehall.org/
615.686.9538
MIchael Halliday
Sep 1, 2008, 4:11:39 PM9/1/08
to 43 Folders
Yeah I get the system, i guess, but does anyone here use a system for
storing their analog notes (i.e.paper) digitally?
I have no problem with the itegratoin of my PPC with my Outlook and
the rest of my system,just trying to figure out any best practrices
for digitally storing my analog notes.
m
storing their analog notes (i.e.paper) digitally?
I have no problem with the itegratoin of my PPC with my Outlook and
the rest of my system,just trying to figure out any best practrices
for digitally storing my analog notes.
m
Christopher Küttner
Sep 1, 2008, 5:41:02 PM9/1/08
to 43Fo...@googlegroups.com
> trying to figure out any best practrices
> for digitally storing my analog notes.
>
http://www.evernote.com/> for digitally storing my analog notes.
>
MIchael Halliday
Sep 1, 2008, 8:25:17 PM9/1/08
to 43 Folders
WOW this is very cool. Really just what I was looking for, only issue
is it has to have its own DB. no way to jsut store it in Outlook,
but probaly a small prie to pay for the function. I wll give it a
whirl for a while and see how I like it. THANKS
is it has to have its own DB. no way to jsut store it in Outlook,
but probaly a small prie to pay for the function. I wll give it a
whirl for a while and see how I like it. THANKS
Justin Lilly
Sep 1, 2008, 7:07:21 PM9/1/08
to 43Fo...@googlegroups.com
* =?ISO-8859-1?Q?Christopher_K=FCttner_ <ckue...@gmail.com> [2008-09-01 23:41:02 +0200]:
You might consider rememberthemilk.com -- It seems to be the favorite of
some.
-justin
BigNosed UglyGuy
Sep 2, 2008, 3:40:15 AM9/2/08
to 43Fo...@googlegroups.com
Michael
Sounds like I'm late to the party but, as a manager, trainer and coach, I use digital photos (Canon Ixus) to record lots of analogue stuff - and have been for years. Examples include, amongst other things:
One of the benefits of image files is that most formats now allow for the addition of user-defined or altered meta data, so you can make them searchable by adding key details. However, most of my retrieval needs are pretty much covered by filing them in folders with meaningful dates and names.
As someone who has a lot of stuff online to allow access from pretty much any connected location (meeting/ training venues, coachees offices etc.), this system works well for me and, on occasion, my colleagues who've lost their notes. Likewise, as one who errs towards the visual, as distinct from auditory or kinesthetic, as my preferred way to take in information, this just makes sense.
Hope this provides food for thought
bnug
Sounds like I'm late to the party but, as a manager, trainer and coach, I use digital photos (Canon Ixus) to record lots of analogue stuff - and have been for years. Examples include, amongst other things:
- receipts
- A3 pad mindmaps/doodles
- visual thinking output
- hand-written letters and notes
- whiteboard captures
One of the benefits of image files is that most formats now allow for the addition of user-defined or altered meta data, so you can make them searchable by adding key details. However, most of my retrieval needs are pretty much covered by filing them in folders with meaningful dates and names.
As someone who has a lot of stuff online to allow access from pretty much any connected location (meeting/ training venues, coachees offices etc.), this system works well for me and, on occasion, my colleagues who've lost their notes. Likewise, as one who errs towards the visual, as distinct from auditory or kinesthetic, as my preferred way to take in information, this just makes sense.
Hope this provides food for thought
bnug
2008/9/2 MIchael Halliday <michael_...@excite.com>
Ken
Sep 2, 2008, 8:48:58 AM9/2/08
to 43 Folders
Also, you might try Evernote (www.evernote.com). It will take in any
picture, image, or typed in data and store it locally and on a
server. It has a number of clients that you can use to access your
notes, even a web browser if you are away from your home/work
computer. It also does hand writing/writing recognition, such that
you can search your notes based on what they contain (unless your hand
writing is really bad, I think). I've been using it for a month and
it's pretty swanky.
On Sep 2, 3:40 am, "BigNosed UglyGuy" <bignosedugly...@gmail.com>
wrote:
> - A3 pad mindmaps/doodles
> - visual thinking output
> - hand-written letters and notes
> - whiteboard captures
picture, image, or typed in data and store it locally and on a
server. It has a number of clients that you can use to access your
notes, even a web browser if you are away from your home/work
computer. It also does hand writing/writing recognition, such that
you can search your notes based on what they contain (unless your hand
writing is really bad, I think). I've been using it for a month and
it's pretty swanky.
On Sep 2, 3:40 am, "BigNosed UglyGuy" <bignosedugly...@gmail.com>
wrote:
> Michael
>
> Sounds like I'm late to the party but, as a manager, trainer and coach, I
> use digital photos (Canon Ixus) to record lots of analogue stuff - and have
> been for years. Examples include, amongst other things:
>
> - receipts
>
> Sounds like I'm late to the party but, as a manager, trainer and coach, I
> use digital photos (Canon Ixus) to record lots of analogue stuff - and have
> been for years. Examples include, amongst other things:
>
> - A3 pad mindmaps/doodles
> - visual thinking output
> - hand-written letters and notes
> - whiteboard captures
>
> Digital whiteboards are not always available and some will only output onto
> fax paper so I find my own 'digi-minutes' a very handy way to capture stuff
> and share it. I use irfanview (PC) to batch resize images to make them more
> storage/email friendly.
>
> One of the benefits of image files is that most formats now allow for the
> addition of user-defined or altered meta data, so you can make them
> searchable by adding key details. However, most of my retrieval needs are
> pretty much covered by filing them in folders with meaningful dates and
> names.
>
> As someone who has a lot of stuff online to allow access from pretty much
> any connected location (meeting/ training venues, coachees offices etc.),
> this system works well for me and, on occasion, my colleagues who've lost
> their notes. Likewise, as one who errs towards the visual, as distinct from
> auditory or kinesthetic, as my preferred way to take in information, this
> just makes sense.
>
> Hope this provides food for thought
>
> bnug
>
> 2008/9/2 MIchael Halliday <michael_hallid...@excite.com>
> Digital whiteboards are not always available and some will only output onto
> fax paper so I find my own 'digi-minutes' a very handy way to capture stuff
> and share it. I use irfanview (PC) to batch resize images to make them more
> storage/email friendly.
>
> One of the benefits of image files is that most formats now allow for the
> addition of user-defined or altered meta data, so you can make them
> searchable by adding key details. However, most of my retrieval needs are
> pretty much covered by filing them in folders with meaningful dates and
> names.
>
> As someone who has a lot of stuff online to allow access from pretty much
> any connected location (meeting/ training venues, coachees offices etc.),
> this system works well for me and, on occasion, my colleagues who've lost
> their notes. Likewise, as one who errs towards the visual, as distinct from
> auditory or kinesthetic, as my preferred way to take in information, this
> just makes sense.
>
> Hope this provides food for thought
>
> bnug
>
Hayashi Hideaki
Sep 3, 2008, 7:31:45 AM9/3/08
to 43Fo...@googlegroups.com
Hi Michael,
It seems to me that paper has something magical that any software does not have.
I use a web application that I am developing for that purpose. Here is my recent blog entry on the topic.
It does not have OCR, but tagging seems to be working well enough for me.
One reason I like this method is that this system also works as my GTD system, and I can keep references and actions in one place.
-Hideaki
toen
Sep 4, 2008, 2:40:27 AM9/4/08
to 43 Folders
if you use your digital camera, maybe this site can help make your
paper looks more clear (www.qipit.com).
On Sep 2, 5:40 pm, "BigNosed UglyGuy" <bignosedugly...@gmail.com>
wrote:
paper looks more clear (www.qipit.com).
On Sep 2, 5:40 pm, "BigNosed UglyGuy" <bignosedugly...@gmail.com>
wrote:
John Winstanley
Sep 17, 2008, 3:53:02 AM9/17/08
to 43Fo...@googlegroups.com
Michael,
I think your Outlook database will get way too large - .pst file seem to get less stable the bigger they get and your file would get to be huge.
Evernote is a good way to go and I see others here recommending it.
John
I think your Outlook database will get way too large - .pst file seem to get less stable the bigger they get and your file would get to be huge.
Evernote is a good way to go and I see others here recommending it.
John
2008/9/1 MIchael Halliday <michael_...@excite.com>
John Winstanley
Sep 17, 2008, 3:54:08 AM9/17/08
to 43Fo...@googlegroups.com
Justin,
RTM is a great app but does not do any of the things the origonal poster was asking for. There is no way to attach files to items for example.
John
RTM is a great app but does not do any of the things the origonal poster was asking for. There is no way to attach files to items for example.
John
2008/9/2 Justin Lilly <justi...@gmail.com>
Stelian Iancu
Sep 17, 2008, 4:00:01 AM9/17/08
to 43Fo...@googlegroups.com
I think I read somewhere on the internet that the maximum recommended
size of a .pst file is 2 GB. But you can create as many .pst files as
you want, to accommodate this limitation.
size of a .pst file is 2 GB. But you can create as many .pst files as
you want, to accommodate this limitation.
S.
PS. I use Evernote as well, the fact it's multi-platform and the
syncing makes it a winner. However, it's one more application you have
to use (IMHO, the fewer, the better).
Tom Shannon
Sep 17, 2008, 8:54:14 AM9/17/08
to 43Fo...@googlegroups.com
My understanding is that this was a problem with earlier versions of
Outlook. In any case, since OL 2003 I've generated some huge pst and
not had any problems.
Outlook. In any case, since OL 2003 I've generated some huge pst and
not had any problems.
Tom S.
--
John Winstanley
Sep 17, 2008, 8:51:06 AM9/17/08
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Tom Shannon
Sep 17, 2008, 9:07:03 AM9/17/08
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You're darned right I am! ;)
John Winstanley
Sep 17, 2008, 9:20:04 AM9/17/08
to 43Fo...@googlegroups.com
Good! The problem with Outlook is everything is in that .pst - it's just a huge single blob of 1s and 0s. If the file get corrupted you (potentially) loose the lot.
There is a .pst repair tool in Outlook but experience has taught me that mileage will vary and not every problem is recoverable.
There is a .pst repair tool in Outlook but experience has taught me that mileage will vary and not every problem is recoverable.
John Mayson
Sep 17, 2008, 10:32:13 AM9/17/08
to 43Fo...@googlegroups.com
On Wed, Sep 17, 2008 at 8:20 AM, John Winstanley <mypal...@gmail.com> wrote:
> Good! The problem with Outlook is everything is in that .pst - it's just a
> huge single blob of 1s and 0s. If the file get corrupted you (potentially)
> loose the lot.
>
> There is a .pst repair tool in Outlook but experience has taught me that
> mileage will vary and not every problem is recoverable.
> Good! The problem with Outlook is everything is in that .pst - it's just a
> huge single blob of 1s and 0s. If the file get corrupted you (potentially)
> loose the lot.
>
> There is a .pst repair tool in Outlook but experience has taught me that
> mileage will vary and not every problem is recoverable.
I have never been able to repair a .pst file.
What I've been doing of late is this. Every year I create a new .pst
file and I perform regular backups. This prevents them from getting
too large and sort of "firewalls" any damage. If 2005.pst gets
corrupt I still have all other years.
John
--
John Mayson <jo...@mayson.us>
Austin, Texas, USA
Derek Schauland
Sep 17, 2008, 10:33:20 AM9/17/08
to 43Fo...@googlegroups.com
Might be easier to use Outlook with Gmail and Imap then there is little need for PST
--
Derek Schauland
2008 Microsoft MVP
Derek Schauland
2008 Microsoft MVP
John Mayson
Sep 17, 2008, 10:37:05 AM9/17/08
to 43Fo...@googlegroups.com
On Wed, Sep 17, 2008 at 9:33 AM, Derek Schauland
<de...@derekschauland.com> wrote:
> Might be easier to use Outlook with Gmail and Imap then there is little need
> for PST
<de...@derekschauland.com> wrote:
> Might be easier to use Outlook with Gmail and Imap then there is little need
> for PST
I would never take my .pst to another computer and move my work emails
into my GMail account to have all of my email in one place, indexed,
and searchable. The horrors, my IT department would kill me if I ever
did such a thing.
(John walks away whistling...)
Stelian Iancu
Sep 17, 2008, 10:41:20 AM9/17/08
to 43Fo...@googlegroups.com
Yeah, I also do the same thing. Every year a new pst. Been great so
far, was lucky to never get a corrupted file.
far, was lucky to never get a corrupted file.
toen
Sep 18, 2008, 6:18:01 AM9/18/08
to 43 Folders
I back up my pst & my working folder every morning. it take 4-5
minutes, I think that worth doing. I use Dsyncronize (basically copy
the files somewhere else).
minutes, I think that worth doing. I use Dsyncronize (basically copy
the files somewhere else).
Don
Sep 18, 2008, 11:42:44 AM9/18/08
to 43 Folders
Michael,
I've been on the same hunt for sometime and while I have made headway
in the search, I don't feel that I've got it figured out yet.
Several people have suggested Evernote (https://www.evernote.com/ ),
which I have been using for a few months. The problem with Evernote is
that I need something that can not only manage clippings and notes,
but also whole project files. In other words, I'm looking for an Cloud
provider. So for that reason, I've added Box.net ( http://box.net/ )
to my arrangement. This is working fairly well, but Box.net lacks a
way to perform a search of all the content of my documents. It can
search tags and file names, but it won't reach into the files. So it's
not the complete solution I'm looking for.
- Don
On Sep 1, 3:37 pm, MIchael Halliday <michael_hallid...@excite.com>
wrote:
I've been on the same hunt for sometime and while I have made headway
in the search, I don't feel that I've got it figured out yet.
Several people have suggested Evernote (https://www.evernote.com/ ),
which I have been using for a few months. The problem with Evernote is
that I need something that can not only manage clippings and notes,
but also whole project files. In other words, I'm looking for an Cloud
provider. So for that reason, I've added Box.net ( http://box.net/ )
to my arrangement. This is working fairly well, but Box.net lacks a
way to perform a search of all the content of my documents. It can
search tags and file names, but it won't reach into the files. So it's
not the complete solution I'm looking for.
- Don
On Sep 1, 3:37 pm, MIchael Halliday <michael_hallid...@excite.com>
wrote:
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