I've put a lot of effort lately into gathering up all of my "stuff" and properly filing it away. All of the physical paper things are fairly well taken care of, but I was struggling on what to do with all of the digital "stuff". All the pdf, work, excel, etc... documents laying around on my hard drive, network drives, usb keys that needed to be easily found.
I've been trying out a lot of different things, but so far the thing that is working the best for me is Gmail. The search capabilities are great and it is available everywhere there is an internet connection.
I sent one of my 50 remaining Gmail invites to myself and created another seperate Gmail account just for storing documents.
So now when I get a document that I need to save for later use I attach it to an e-mail it to this account.
To make searching a bit more simple I fill up the subject line of the e-mail with "tags" (think del.icio.us or flickr) related to the file, and the body with a brief description of the document's contents.
I'm giving it a trial run now, and so far it works pretty well.
Potential problems:
* Gmail accounts give you 1 gigabyte of space. What happens when you hit this ceiling? However I'm thinking doing a good purge every so often should keep this from happening (to me at least) anytime soon. * Security? No one has my account password (hopefully) but still my documents are "out there".
Sorry if this has already been posted here before.
I use gmail for some file storage as well. I don't use a separate account though - I'm trying to keep everything in 1 place, if possible. I started using gmail in october and I'm currently using 150 mb, so I too was worried about storage space, but Google just upped the limit to 2 Gigs and is planning on going higher from there:
I've done something very similar, I created a separate account that I just use as a fileserver of sorts. Only problem I've found so far is that GMail doesn't allow attachments larger than 8MB in size.
For your standard documents/lists/what have you, however, this shouldn't be a problem.
I know this is a mostly mac-Centric group -- but there's also a
Windows 2000/XP shell extension that lets you map your Gmail account
directly into "My Computer" as an extra drive. It's at
http://richard.jones.name/google-hacks/gmail-filesystem/gmail-filesys... . I know a similar thing is available for Linux, but dunno about Mac
OS.
--adrienne
On Apr 1, 2005 4:30 PM, Mark Hurd <markh...@gmail.com> wrote:
> I've done something very similar, I created a separate account that I
> just use as a fileserver of sorts. Only problem I've found so far is
> that GMail doesn't allow attachments larger than 8MB in size.
> For your standard documents/lists/what have you, however, this
> shouldn't be a problem.
> I know this is a mostly mac-Centric group -- but there's also a
> Windows 2000/XP shell extension that lets you map your Gmail account
> directly into "My Computer" as an extra drive. It's at
> http://richard.jones.name/google-hacks/gmail-filesystem/gmail-filesys... > . I know a similar thing is available for Linux, but dunno about Mac
> OS.
> --adrienne
> On Apr 1, 2005 4:30 PM, Mark Hurd <markh...@gmail.com> wrote:
> > I've done something very similar, I created a separate account that I
> > just use as a fileserver of sorts. Only problem I've found so far is
> > that GMail doesn't allow attachments larger than 8MB in size.
> > For your standard documents/lists/what have you, however, this
> > shouldn't be a problem.
> > Mark
-- David Rosam
SEO and IT copywriting
davidro...@gmail.com http://dangerous-thinking.com +44 (0)70 440 ROSAM (76726) Skype:davidrosam
> > I know this is a mostly mac-Centric group -- but there's also a
> > Windows 2000/XP shell extension that lets you map your Gmail account
> > directly into "My Computer" as an extra drive. It's at
> > http://richard.jones.name/google-hacks/gmail-filesystem/gmail-filesys... > > . I know a similar thing is available for Linux, but dunno about Mac
> > OS.
> > --adrienne
> > On Apr 1, 2005 4:30 PM, Mark Hurd <markh...@gmail.com> wrote:
> > > I've done something very similar, I created a separate account that I
> > > just use as a fileserver of sorts. Only problem I've found so far is
> > > that GMail doesn't allow attachments larger than 8MB in size.
> > > For your standard documents/lists/what have you, however, this
> > > shouldn't be a problem.
> > > Mark
> --
> David Rosam
> SEO and IT copywriting
> davidro...@gmail.com http://dangerous-thinking.com > +44 (0)70 440 ROSAM (76726) Skype:davidrosam
-- David Rosam
SEO and IT copywriting
davidro...@gmail.com http://dangerous-thinking.com +44 (0)70 440 ROSAM (76726) Skype:davidrosam
Just incase you haven't heard yet, google is upping gmail accounts to 2 gigs. If you have that much email then prayers for serenity and a choice wine are likely in order!
Austin Moody wrote: > I've put a lot of effort lately into gathering up all of my "stuff" and > properly filing it away. All of the physical paper things are fairly > well taken care of, but I was struggling on what to do with all of the > digital "stuff". All the pdf, work, excel, etc... documents laying > around on my hard drive, network drives, usb keys that needed to be > easily found.
> I've been trying out a lot of different things, but so far the thing > that is working the best for me is Gmail. The search capabilities are > great and it is available everywhere there is an internet connection.
> I sent one of my 50 remaining Gmail invites to myself and created > another seperate Gmail account just for storing documents.
> So now when I get a document that I need to save for later use I attach > it to an e-mail it to this account.
> To make searching a bit more simple I fill up the subject line of the > e-mail with "tags" (think del.icio.us or flickr) related to the > file, and the body with a brief description of the document's > contents.
> I'm giving it a trial run now, and so far it works pretty well.
> Potential problems:
> * Gmail accounts give you 1 gigabyte of space. What happens when you > hit this ceiling? However I'm thinking doing a good purge every so > often should keep this from happening (to me at least) anytime soon. > * Security? No one has my account password (hopefully) but still my > documents are "out there".
> Sorry if this has already been posted here before.
I've been a lurker here on 43 Folders for a few months, since getting into GTD and finding the 43 Folders site. I hate for my first post here to be a grovel, but is there anyone who could send me an invite to gmail too?
As for electronic filing, I've just been using a 1GB USB clip drive holding regular folders and files and my Wikidpad data (I have to use XP for my company, though I'm trying to find a way to get back into Macs. Our IT people are really set against us using Macs in the office. Grrr....
Anyway, if anyone can help - thanks a bunch! markre...@yahoo.com
> I've been a lurker here on 43 Folders for a few months, since getting
> into GTD and finding the 43 Folders site. I hate for my first post here
> to be a grovel, but is there anyone who could send me an invite to
> gmail too?
> As for electronic filing, I've just been using a 1GB USB clip drive
> holding regular folders and files and my Wikidpad data (I have to use
> XP for my company, though I'm trying to find a way to get back into
> Macs. Our IT people are really set against us using Macs in the office.
> Grrr....
> Anyway, if anyone can help - thanks a bunch!
> markre...@yahoo.com
No one has mentioned "plus addressing" with gmail. Kinda nifty way of auto filtering (archiving) emails. I have a filter that looks for "myaddress+mu...@gmail.com" and labels it "music" and archives it.
If anyone needs a gmail account email me directly, too.
- Erik
=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-= ERIK A. HANSEN e...@monkeyswithchopstix.com, eahan...@gmail.com AIM: error1k
"I'm a big bounty hunter like Boba Fett..." -The Roots
> No one has mentioned "plus addressing" with gmail. Kinda nifty way of
> auto filtering (archiving) emails. I have a filter that looks for
> "myaddress+mu...@gmail.com" and labels it "music" and archives it.
Note that the same can be done with most mail services (using your
desktop client), the support for "+" addresses is mail server
dependent. I've checked the 5 different mail servers I use and all
support it. However, I know of one mail server that isn't configured
to handle this so you need to check the server you use to be sure.
